Once I have a task, I create a card in the “Needs Action” column (or send them a voice message and have them create it).
Once the VA starts working on the task, they move the card to “[VA]”.
If the VA requires something from me at any point, they move it to “[Your Name]”.
Once I handle all concerns/questions, I move it back to “[VA]”.
When the VA completes the task, they move it “Done”.
I review the task for completion, and either move it to “Archive” or back to “[VA]”.