January 25, 2024
Today, I want to talk about something that most people don’t expect - my laziness.
Yep, you read that right. I'm probably lazier than most. If I left my days to chance, I'd probably end up doing... well, not much.
But here's the twist - I get a ton done. A lot more than most.
How? I rely heavily on systems and automation. They're my secret weapons against my lazy nature. In fact, it’s been the primary reason for me to lean on systems as much as possible and the reason why I’ve fallen in love with them.
There are many systems I use for both my business and personal life that help fight this natural tendency, but let me share with you three simple (and powerful) systems that keep me on track on a daily and weekly basis.
These 3 systems alone ensure that nothing gets missed, that I prioritize properly, and get things done.
1. The Weekly Capture System
You know those random thoughts, tasks, and ideas that pop up at the most inconvenient times? I've found a way to handle them without losing my mind. I use a capture system. It's like a net that catches all these fleeting thoughts.
The tool you use doesn’t matter (I have a few capture buckets). But my favorite is the Notes app on my phone because it’s always accessible.
Every week, I sit down and review all the raw and unclarified items I've captured. This could be anything - a task I need to do, an idea for a new project, or even just a thought that's been brewing.
I clarify, take action, or organize each item, clearing the list weekly so it never gets overwhelming.
2. One Database To Rule Them All
Here's another secret - I keep all my projects and tasks in a single place. More specifically, I use a Notion database to house all projects and tasks. But again, the tool doesn’t matter.
Think of it like a master list of everything I'm working on. Having everything in one place makes it much easier to reference and prioritize.
This leads to the 3rd system that is critical to my daily productivity…
3. Planning and Time Blocking
Finally, let's talk about how I plan my weeks.
Every week, I look through my database of active projects and tasks, and pick out 3-5 goals that I want to focus on. Then comes the fun part — Time blocking.
I carve out specific times in my calendar for each goal. It's like making an appointment with myself to get stuff done. And it works surprisingly well (I’ve been doing it for 4+ years).
It’s easier to be productive when I’ve already clarified what matters most. I simply follow the schedule and spend my mental energy on the doing.
It also makes it easier to unplug when I intentionally keep the calendar open — This is especially effective for entrepreneurs.
Go ahead and try it:
- Use a capture system
- Set up a project/task list
- Prioritize & time block weekly
See you all next Thursday 👋
PS. Whenever you're ready... Here are three ways I can help you systemize & automate operations:
- Learn how to find, hire, and manage virtual assistants → Free Access
- Manage projects, meetings, and resources from a single place → Learn More
- Let me help you automate operations and exit the day-to-day grind → Work With Me
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